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Reference:
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SOT/ECO/SS
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Country:
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South Sudan
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Job Title:
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Emergency
Coordinator
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Contract
Grade: C
Contract
Length: 1
year (extendible)
Date
Needed By: September 2012
New
Post or Replacement: NEW
Accompanied
/ Unaccompanied: Unaccompanied
Exact
Job Location: based in Juba, with frequent travel
to the programme areas.
Reports
To: Country Director
Responsible
For: All
staff participating in emergency response
Liaises
With: UN,
other INGOs, government bodies at County and State level, Assistant Country
Director Programme and other Concern programme staff.
Job
Purpose:
Reporting to the Country Director, this
role will help to ensure that Concern’s humanitarian mandate is uppermost in
the South Sudan programme with capacity in emergency preparedness and response
strengthened and significantly improved.
This will include strategic and operational level preparedness planning,
coordinating assessments, setting up emergency responses and leading emergency
response teams as necessary.
Capacity building of local South Sudanese
staff and international staff in emergency preparedness and response is an
integral part of this position.
Main
Duties & Responsibilities:
Preparing
for Effective Emergency Response (PEER) Process:
·
Contribute fully to the Country
Strategic Planning to take place August/September 2012 and other planning
processes, etc. help ensure that emergency preparedness and response is fully
integrated into country programme planning.
As part of this, support the planning process for identifying a new
additional programme in South Sudan.
·
Ensure the PEER plan as a basis
for strategic emergency planning is reviewed regularly, revised as needed and
acted upon.
·
Prepare quarterly reports on
progress made in the implementation of PEER plan.
·
Lead Programme contingency
planning for new developments, events or potential crisis, when required.
·
Continuously monitor the
humanitarian situation in the country particularly areas that are prone to
droughts, disasters and food insecurity and provide timely information/updates/alerts
for the Country Director and other relevant Programme staff.
·
Prepare analytical reports
highlighting social, political, humanitarian and other relevant factors
affecting the overall humanitarian situation.
Staff
Development and Capacity Building:
·
Work on addressing staffing
needs & gaps as identified in the PEER process and current staff capacity
building needs in the area of emergency preparedness and response.
·
Promote knowledge learning and
sharing culture within emergency response teams and projects with particular
attention to good humanitarian practice, approaches and accountability issues
·
Keep updated with changes and
emerging issues in humanitarian emergencies field while keeping Concern staff
updated on these issues.
·
In conjunction with managers,
develop a capacity building plan for programme staff and partners.
·
Contribute to staff development
plans by identifying and/or facilitating appropriate training for the emergency
programme team, other Concern South Sudan staff and partners.
Networking,
Coordination & Representation:
·
On behalf of Concern, attend
relevant in-country humanitarian coordination meetings and ensure UN, INGOs and
LNGOs are well aware of Concern humanitarian operations in the country.
·
Ensure information on Concern humanitarian
operations are shared with relevant INGOs/NGOs in target areas to avoid
duplication and overlapping.
·
Help ensure Concern’s
participation in relevant U.N. Cluster coordination meetings in South Sudan.
·
In the absence of the Country
Director, attend meetings between humanitarian actors and international
dignitaries visiting the country.
·
Identify and develop
relationships with potential emergency partners as may be necessary and
relevant for effective response – national, international organisations.
·
Engage with Alliance 2015
partner organisations operating in South Sudan to both share information and
establish operating working relationships as above if necessary and relevant.
·
Lead the coordination with
relevant INGOs/NGOs in target areas to ensure complementarily and inter agency
learning.
·
Ensure cross-sectoral
communications within Concern operations to enhance integration and
coordination.
Programme
Design, Development and Implementation:
·
Lead the design, development
and Implementation of South Sudan Programme humanitarian interventions as per
Concern Worldwide policies, standards and procedures.
·
Ensure humanitarian
interventions are managed and coordinated in accordance with Concern PCMS and
donor guidelines.
·
Ensure Concern operations are
carried out in accountable and participatory manner from the beginning to the
end.
·
Lead the planning and
coordination of humanitarian needs assessments in the country and ensure
assessment exercises are conducted in accordance with SPHERE and global IASC Needs
Assessment Task Force (NATF) guidelines.
·
Develop and keep updated South
Sudan Emergency Contingency Plan and lead/contribute to the development of
emergency response proposals for submission to Concern management and
donors.
·
Provide supervision, assistance
and quality controls for emergency programme to ensure strict adherence to
policies and guidelines on participant protection, equality, gender,
disability, and HAP and do-no-harm principles.
·
Ensure interventions are
completed within the timeframe planned (and as approved by donors, etc.).
·
In conjunction with relevant
managers and senior staff identify programme needs for additional technical
support from Dublin and/or external consultancy.
·
Organize and coordinate
consultancies and programme visits and training sessions.
·
In conjunction with Senior
Management Team, ensure humanitarian interventions are appropriately linked to
recovery and long term development needs of the affected communities.
Planning,
Monitoring and Evaluation:
·
Ensure quality monitoring plans
are developed, implemented and reported for each component under emergency
programme.
·
In conjunction with relevant
staff, ensure data collected through the monitoring plans is analysed, used and
shared with relevant stakeholders.
·
Working with Programme
managers, ensure timely collection and analysis of baseline data as per donor
approved proposals
·
Lead the external/internal
emergency response evaluations from the development of the ToR to the
production of final report.
·
Together with ACD - P,
programme managers, make sure the lessons learnt and identified best practices
are incorporated into current and future programmes.
·
Reporting: Ensure quality
donors reports (narrative and financial) are submitted in strict adherence to
donor guidelines, formats and timeframes.
Compile monthly progress reports for emergency programmes.
Funding,
Finance & Budgets:
·
Develop and maintain
relationships with key emergency donors to help ensure funding for emergency
response can be speedily secured.
·
Contribute to South Sudan
budgeting by ensuring emergency preparedness and response budgets and budget
revisions are produced in liaison with finance team.
·
As regards emergency response
work, ensure appropriate financial management (e.g. timely review of monthly management
accounts by emergency response managers & other relevant staff and
corrective action taken as may be necessary).
·
Working with Country Financial
Controller, verify donor financial reports are consistent with programme
budgets and expected expenditure.
Advocacy
and Communication:
·
Provide support for
humanitarian related advocacy and communication work for South Sudan Programme
as may be necessary and requested.
·
Participate in debates and
discussions on humanitarian issues in the country.
Others:
·
Contribute to the overall
development of the country Programme and actively participate in programming
discussions, helping to ensure humanitarian mandate is continuously emphasised
and strengthened.
·
Any other ad hoc duties as may
reasonably be assigned by CD that is consistent with the nature of Concern
operations.
PERSON
SPECIFICATION
ESSENTIAL
Education,
Qualifications & Experience Required:
·
Degree in logistics, Disaster
Management, emergency response and preparedness or an associated profession.
Experience,
Skills and Knowledge:
·
Minimum five years’ experience
humanitarian response and management
·
Experience of mentoring,
training and capacity building.
·
Good organisational,
interpersonal and communications skills with ability to build and lead teams.
·
Three years overseas experience
and the proven ability to work in difficult and stressful environments under
pressure; able to work with minimal supervision.
·
Flexible, reliable, culturally
sensitive and with the ability to take initiative.
·
Good computer skills.
Desirable:
·
Previous Concern experience.
·
Experience of working in
conflict or post conflict situations.
All applications should be submitted
through our website at https://jobs.concern.net
by closing date 27th July 2012. CV’s should be no more than 4 pages
in length.
All candidates who are short-listed for a
first round interview will be notified via email after the application deadline
Concern
Worldwide is an Irish-based non-governmental, international, humanitarian
organisation dedicated to the reduction of suffering and working towards the
ultimate elimination of extreme poverty in the world’s poorest countries.
Concern has a Staff Code of Conduct
and a Programme Participant Protection Policy which have been developed to
ensure the maximum protection of programme participants from exploitation and
to clarify the responsibilities of Concern staff, consultants, visitors to the
programme and partner organization, and the standards of behaviour expected of
them. In this context staff have a
responsibility to the organization to strive for, and maintain, the highest
standards in the day-to-day conduct in their workplace in accordance with
Concern’s core values and mission. Any candidate offered a job with Concern
Worldwide will be expected to sign the Programme Participant Protection Policy
and the Concern Staff Code of Conduct as an appendix to their contract of
employment. By signing the Programme
Participant Protection Policy and the Concern Staff Code of Conduct candidates
acknowledge that they have understood the contents of both the Concern Staff
Code of Conduct and the Programme Participant Protection Policy and agree to
conduct themselves in accordance with the provisions of these two documents.
Concern receives a substantial amount
of funding from external donors each year.
Increasingly donors are introducing requirements whereby future funding
is conditional on Concern ensuring that the names of any new employee or
volunteer do not appear on terrorism lists generated by the European Union
(List of person, groups and entities to which Regulation (EC No. 2580/2001
applies), the US Government (Office of Foreign Assets Control list of specially
designated Nationals and Blocked Persons) and the United Nations (Consolidated
List). Any offer of employment (either
paid or voluntary) with Concern Worldwide will not be made pending a clearance
check being conducted on the applicant.
For additional information please consult our web site or contact the Human
Resource Division in our Head Office.
Concern Worldwide is an
equal opportunities employer and welcomes applications from all sections of the
community.
